The very thought of moving your business can be stressful, almost as stressful as the move itself. As a business owner, there are several moving parts as you prepare for move day. When you choose TWO MEN AND A TRUCK®, we want your experience to be nothing short of positive and easy. As the “Movers Who Care®” we want to take the stress of moving your business off of your shoulders so you can get back to what matters most, your business. To ensure you are adequately prepared for your business move, we’ve developed a few important tips for how to ease the stress for you and your employees.
Once your business has decided to make the big move, it’s time to start fresh and part ways with all of that clutter. In order to make your move a smooth and clean process you will need to make sure you and your employees do just that … CLEAN. It’s silly to pay money for the moving company to move multiple boxes of clutter that are only going to sit in that storage closet in your new building. When it comes to decluttering in an organized fashion, try using three different colored sticky notes to classify what you’re going to keep, what can be thrown away, and what will be donated.
Make a checklist
When moving a business, big or small, there are many details that cannot afford to go unnoticed. Make sure you have created a checklist at least one month prior to your move date. This checklist should include all of the items that need to be packed and jobs that need to be done, such as disconnecting computers and machines. This will help you avoid unnecessary stress come moving day and will allow you to provide your movers with clear direction in order for them to work efficiently because time is money.
Do you have hundreds of boxes? Make a numbering system.
Number your boxes with a brief description of what is inside them and which department they need to go to in the new building. Record the numbers and descriptions of all the boxes into a document. This will come in handy to ensure an organized unload of furniture and boxes during the move. The movers will have an easier time figuring out where everything goes to avoid you having to micro-manage the move.
Notify your customers and update your contact information ahead of time
Giving your customers a heads up a few months in advance allows them to prepare for the move. It is suggested that you notify your customers on three separate occasions. The first should be about 60 days out. This is when you should announce what the new address will be and when you should alert the post office of your upcoming move. Two months will also allow time for you and your employees to place orders for new business cards, stationary, brochures, and other necessary business forms. The second notice should be made 30 days before the move. Your first notice will more than likely go unnoticed or be misplaced, so a second notice never hurts. The final notice should be the day after the move or when everything is unpacked and the business is up and running efficiently. This is when you should put in for mail transfers at the post office. During the final notice you should encourage your employees to reach out to businesses and important customers to ensure they have made note of your move. Keeping your customers in the loop is important when moving your business because you want to ensure the move is not only a smooth transition for you and your employees, but also for your valued customers.
The transition for a business from one building to another can be a long and grueling process and many businesses have to close down temporarily to accommodate their moving needs. While it may not be ideal to move during the weekend, it helps avoid disruption in your business, and will also allow you a few days to get everything in order before Monday morning, which will be beneficial to the company in the long run.
TWO MEN AND A TRUCK® is the first and largest franchised moving company in the United States. We are leaders in the moving and packing industry. Let us help move you forward! For more moving, packing, or relocation tips, subscribe to our blog or like us on Facebook.